Project Coordinator: Full-time, Montreal
Gentilhomme is seeking a Production Coordinator who is looking to develop their career and expand their knowledge in different production areas. Come work in an exciting, dynamic, creative and internationally active environment.
Coordination
Ensure the coordination and clarity of communication between the director, the artists, the external studios and the producer of the project (organization of meetings, dailies, approvals, and note taking);
Manage the team's production schedule for the given project;
Participate in the assignment of artists within the project, in collaboration with the director / creative director and the lead artists;
Manage the structure of folders and file nomenclatures and ensure these guidelines are followed by the artists;
Ensure the delivery of approval files and final files
Participate in the improvement of coordination tools for teams;
Build and develop relationships with external suppliers and ensure timely follow-ups;
Carry out all other responsibilities and/or tasks related to this position.
Logistics
Manage transportation and accommodation for the team;
Manage permits, visas, B1, ATA booklets;
Manage hard disks for projects;
Archive completed projects.
General
Team calendar management;
Project calendar management;
Point of contact for information transfer and follow-ups;
Preparation, transfer, reception and archiving of NDAs for all subcontractors and collaborators doing business with the company;
Validation and follow-up of subcontractors’ contracts;
Management of project backups on the company’s drive;
Management of sent and received documents;
Project start-up management (Google Drive, servers, Slack chains, etc.).
REQUIREMENTS
3 years work experience in production coordination;
Experience working in a multidisciplinary and artistic environment (multimedia environments, audiovisual production, etc.);
Notions of Mac and Windows environments;
Fluent in French and English (spoken and written);
Post-production experience, an asset;
Ability to manage and prioritize multiple tasks simultaneously;
Communication and negotiation skills, diplomacy;
Strong interpersonal skills;
Ability to work under pressure
ADDITIONAL INFORMATION
Gentilhomme is an equal-opportunity employer. We offer equal employment opportunities to all regardless of gender, ethnicity, religion, sexual orientation, disability or age.