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Project Coordinator: Full-time, Montreal

Gentilhomme is seeking a Production Coordinator who is looking to develop their career and expand their knowledge in different production areas. Come work in an exciting, dynamic, creative and internationally active environment.


  • Ensure the coordination and clarity of communication between the director, the artists, the external studios and the producer of the project (organization of meetings, dailies, approvals, and note taking);

  • Manage the team's production schedule for the given project;

  • Participate in the assignment of artists within the project, in collaboration with the director / creative director and the lead artists;

  • Manage the structure of folders and file nomenclatures and ensure these guidelines are followed by the artists;

  • Ensure the delivery of approval files and final files

  • Participate in the improvement of coordination tools for teams;

  • Build and develop relationships with external suppliers and ensure timely follow-ups;

  • Carry out all other responsibilities and/or tasks related to this position.


  • Manage transportation and accommodation for the team;

  • Manage permits, visas, B1, ATA booklets;

  • Manage hard disks for projects;

  • Archive completed projects.


  • Team calendar management;

  • Project calendar management;

  • Point of contact for information transfer and follow-ups;

  • Preparation, transfer, reception and archiving of NDAs for all subcontractors and collaborators doing business with the company;

  • Validation and follow-up of subcontractors’ contracts;

  • Management of project backups on the company’s drive;

  • Management of sent and received documents;

  • Project start-up management (Google Drive, servers, Slack chains, etc.).


  • 3 years work experience in production coordination;

  • Experience working in a multidisciplinary and artistic environment (multimedia environments, audiovisual production, etc.);

  • Notions of Mac and Windows environments;

  • Fluent in French and English (spoken and written);

  • Post-production experience, an asset;

  • Ability to manage and prioritize multiple tasks simultaneously;

  • Communication and negotiation skills, diplomacy;

  • Strong interpersonal skills;

  • Ability to work under pressure


Gentilhomme is an equal-opportunity employer. We offer equal employment opportunities to all regardless of gender, ethnicity, religion, sexual orientation, disability or age. Copy to clipboard